Upgradation of an office is often a difficult decision, but sometimes it is necessary to adapt to the changing world. Sometimes, it is necessary to relocate the office, so you get more opportunities. According to surveys, up-gradation and relocation have a positive impact on most employees.
However, while upgrading an office, keeping track of machinery, equipment, employee belongings, furniture, and work is not an easy task. Through efficient planning and execution, you can ease the up-gradation process. Your office upgrade can include the installation of new ceiling tiles or a new coat of paint. It can be at a large level too like changing the complete workspace e.g., converting the individual workstations to combined workstations.
You should also focus on lighting when upgrading an office. If the office didn’t have a proper lighting system, do install suspended ceiling lights fittings. You also need to avoid common mistakes people make when upgrading their office. Frequently made mistakes when upgrading an office are given below along with the solution to avoid these mistakes.
Inadequate planning affects any project badly, and up-gradation is no different. You need proper planning when it comes to moving your office or upgrading the existing one. Everyone should know what they are responsible for, and this is only possible with early-onset planning. After all, you don’t want to misplace your essential equipment or other office-related stuff.
Divide responsibilities across all departments. You also need step-by-step planning and involve your employees in this planning too.
Involve IT Department in Planning
Often manager forgets to keep the need if IT department in mind which lead to a decrease in productivity. Nowadays, paperwork has been shifted to soft form completely due to the advancement in technology. When you upgrade your office, the most significant complication you experience is disconnecting and reconnecting office technology. This disconnection is not limited to computers. All data servers, telephones, and even security cameras also got affected because of it.
So, you need to avoid this mistake and should involve the IT department in up-gradation planning as early as possible. IT department will help you to transfer all technological equipment safely.
Assess the Need for Upgrades
Sometimes, companies fail to examine the need for upgrades properly which leads to unproductivity. So, you need to assess the space if it actually needs improvements, work on those points. Otherwise, the first few days after the upgrade will be unproductive because staff won’t be able to figure out things.
Share the complete floor plan with your employees, they can help you to identify what is missing or what needs an upgrade. You also need to arrange a clearing service team; they will make sure your workspace is clean. You should also discuss your plan with the moving service.
Set Realistic Budgets
you also need to avoid unrealistic budgets when upgrading your office. Before planning to upgrade an office, set a realistic budget. You must have a financial plan for known and unknown or unexpected expenses. After all, controlling expenses is the biggest challenge when upgrading an office. And every penny you save when upgrading your office contributes towards your goal.
Talk to different researchers and vendors to find out suitable choices and reasonable prices. So, cut down on cost, analyze all the possible solutions, and choose the one that aligns with your goals.
Ensure Employee Compliance
Sometimes, when you relocate your office, employees find it difficult to reach the new office. Especially, if your new office is out-of-city, it is difficult for employees to relocate to a new office. Because they may have legal issues or family obligations binding them. So, it is important to speak to employees first and to figure out their concerns.
You can solve this problem by providing your employees transportation or collaborating car service to ensure compliance.